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Find the handover workflow for your role

This hub organizes CarShake guidance by the person or organization responsible for a vehicle handover. Valet operators and parking facilities need a repeatable intake record. Rental companies and dealerships need clear check-out and return documentation. Fleet managers need consistent records across drivers, while individual drivers and car enthusiasts usually need a fast record for one vehicle.

Choose the page that matches who controls the handover, then adapt the photo sequence to the vehicle and location. The core principle stays the same: document the visible condition before possession changes, repeat the process when the vehicle returns, and keep both records easy to retrieve. The role-specific pages explain where that process fits into each setting.

Role-based guidance FAQ

Can the same workflow be used by a company and an individual?

Yes, but the operating details differ. A company may need staff instructions, consistent naming, and record retention. An individual usually needs a quick record and a shareable handover reference.

When should the first scan be created?

Create it before the keys or vehicle change hands, while both the vehicle and the handover location are available. Waiting until after the handover weakens the value of the before record.

What if existing damage is already visible?

Photograph the full vehicle first, then add close views that show the existing mark in context. The goal is to distinguish prior condition from anything noticed after the vehicle returns.