Glossary

• Vehicle Condition Report — A documented assessment of a vehicle's physical state at a specific point in time, typically including photos, notes, and timestamps.
• Handover Receipt — A digital or physical document that records the transfer of vehicle custody between two parties, noting the vehicle's condition at the moment of handover.
• Pre-Existing Damage — Damage to a vehicle that existed before a specific event or handover — the key evidence in disproving false damage claims.
• Damage Dispute — A disagreement between parties about when, where, or by whom vehicle damage occurred.
• Vehicle Inspection App — A mobile application designed to document vehicle condition through photos, notes, and structured checklists.
• QR Handover — A vehicle transfer process that uses a QR code as the digital receipt, linking to timestamped photo evidence of vehicle condition.
• Court-Admissible Evidence — Documentation that meets legal standards for use in court proceedings — timestamped, geo-tagged, tamper-evident photos and reports.
• Fleet Inspection — Systematic vehicle condition assessment across multiple vehicles, typically for rental, corporate, or municipal fleets.
• Cosmetic Damage — Surface-level vehicle damage that affects appearance but not mechanical function — scratches, dents, scuffs, paint chips.
• Condition Baseline — The documented starting state of a vehicle against which future condition changes are measured.