Fleet handovers—when a driver takes possession of a company vehicle—are a common source of disputes. Without proper documentation, fleet managers can't determine who caused damage during a shift or rental period.
Implement a 'three-scan' policy: scan at shift start before the vehicle moves, scan at shift end immediately after parking, and scan after any concerning event (near-miss, tight parking, loaded/unloaded cargo). Each scan creates an auditable trail.
CarShake's fleet mode lets fleet managers set up vehicle profiles with QR codes. Each driver scans the QR code at pickup, creating a handover record, then scans at return. The fleet dashboard shows all handover events with timestamped condition reports.
For long-term fleet rentals, schedule weekly condition check-ins. A driver who's been using the same vehicle for a month may not notice accumulating damage. Weekly scans catch issues early, making it clear who's responsible and preventing end-of-rental surprises.